Privacy Policy

Government Programme Agenda Tracking System

Last Updated: August 4, 2025

This Privacy Policy explains how the Government Programme Agenda Tracking System collects, uses, and protects your personal information.

1. Information We Collect

Personal Information

Name, email address, and job title
Department or agency affiliation
Contact information for official communications
Authentication credentials and access permissions

System Usage Information

Login times and session duration
System interactions and feature usage
Data entered into the system for programme tracking
Device information and browser details

2. How We Use Your Information

Legitimate Uses

• System authentication and access control
• Programme tracking and monitoring
• Official government communications
• System maintenance and security
• Compliance and audit requirements

Data Protection

• Information is never sold to third parties
• Access restricted to authorized personnel
• Data encrypted during transmission
• Regular security audits conducted
• Compliance with government data policies

3. Data Sharing and Disclosure

Government Use Only: Your information is shared only within authorized government agencies and departments as required for official business purposes.

Information May Be Shared With:

Other government departments for programme coordination
Authorized supervisors and managers within your agency
IT security teams for system maintenance and security
Auditors for compliance and oversight purposes

Legal Requirements:

We may disclose your information when required by law, court order, or other legal process, or when necessary to protect the security and integrity of government systems.

4. Data Security

Encryption

All data is encrypted both in transit and at rest using industry-standard protocols.

Access Control

Multi-factor authentication and role-based access ensure only authorized users can access data.

Monitoring

Continuous monitoring and logging help detect and prevent unauthorized access attempts.

5. Your Rights and Choices

You have the right to request access to the personal information we hold about you. Contact your system administrator to request a copy of your data.

If you believe any information we hold about you is inaccurate or incomplete, you may request corrections through your profile settings or by contacting support.

Your data is retained according to government record-keeping policies. When you leave government service, your access is removed but historical records may be retained for audit and compliance purposes.

6. Cookies and Tracking

Essential Cookies

We use essential cookies for authentication, session management, and security. These are necessary for the system to function properly.

Analytics

We may collect anonymized usage analytics to improve system performance and user experience. No personal information is included in analytics.

7. Third-Party Services

This system may use approved government cloud services and vendors who are bound by strict data protection agreements and security requirements.

All third-party services used by this system have been vetted and approved according to government security standards. These services are required to maintain the same level of data protection as government systems.

8. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. When we make significant changes, we will:

Notify users through the system notification center
Send email notifications to registered users
Update the "Last Updated" date at the top of this policy

9. Contact Information

If you have questions about this Privacy Policy or how your information is handled, please contact us:

Privacy Officer

Contact Support

Data Protection Team

System Administrator

Available through official channels

Business hours: Mon-Fri 8AM-5PM